Annual Meeting of the NORTHEAST BAT WORKING GROUP
2017 January 11-13 - Hotel UMass - Amherst, MA
The Northeast Bat Working Group (NEBWG) is happy to continue the tradition of bringing together scientists, conservationists, educators, and enthusiasts to support and inform each other's work on behalf of bats. The annual meeting is a terrific opportunity to share research findings, interact with fellow professionals, and inspire new approaches for studying and conserving bats. We hope you'll attend!
We look forward to seeing you in Amherst!
Meeting Chairman: Rick Reynolds
Abstracts Coordinator: Marilyn Kitchell
Meeting Host: Luanne Johnson and Jonathan Reichard
Meeting Times: The 2017 NEBWG meeting will be held from ~1:00 pm on Wednesday, January 11th to ~noon on Friday, January 13th. The meeting will consist of presentations and poster sessions, panels, break-out sessions, exhibitors and vendors, time for unstructured networking and idea sharing and group socials.
Send suggestions for a special session to email@example.com and include “SPECIAL SESSION” in the subject line. Please indicate the topic and any presenters or panelists you would suggest.
1:00 - 4:30 PM - General Session - Regional reports
4:30 - 5:15 PM - Business Meeting
5:15 - 7:15 PM - Poster Session
8:00 AM to Noon - General Session - Research and management presentations
1:30 - 5:00 PM - Special Session and Panel Discussion - Records of “alternative” hibernacula and acoustic data indicating winter bat activity in Northeastern U.S.
5:15 - 6:30 PM - State / Federal Breakout Session
8:00 AM to Noon - General Session - Research and management presentations
Registration: Early registration fee is $85 for non-students and $60 for students.
Register online at Eventbrite and pay by credit card (preferred) or check (still need to register via Eventbrite but you will mail your check payable to NEBWG (address is on the registration page). On-site registration will be from 11:00 am – 5:00 pm Wednesday and 8:00 am – 10:00 am on Thursday. Registration includes access to meetings, talks, exhibitor area, and a group events.
Sponsors: Sponsors are entitled to free registration(s) as well as exhibitor space and recognition in the program, depending on the level of support. Please contact Liz Baldwin at NEBWG2017@gmail.com to learn more about becoming a sponsor. Include “SPONSORSHIP” in the subject line. Sponsors will register directly through Liz Baldwin. DO NOT REGISTER ONLINE if you are entitled to FREE registrations.
Problem registering? Please contact Jon Reichard NEBWG2017@gmail.com and include “REGISTRATION” in the subject line.
Meeting Location: All meetings will be held at the UMass Hotel and Conference Center located at the University of Massachusetts, 1 Campus Center Way, Amherst, MA 01003
Onsite Lodging: Room rates for the UMass Hotel have been deeply discounted for NEBWG and are $104/night plus tax, however the room block is now full. You may go to http://www.hotelumass.com and still perhaps obtain a room there but at their regular rate.
Parking is available at the Campus Center Parking Garage (adjacent to the hotel) and one complimentary parking pass per paid room, per night will be available at check in. Otherwise, parking fee is $5 per day.
● Enter the Campus Center Parking Garage. Get a ticket on the way in and park on the 2nd Level of the garage. Then walk into the concourse via the hallway and take the elevators to the 3rd level (Hotel Lobby).
● Parking is included in your room rate. Upon check-in you will receive a pass for one car that allows you to park up until 5 pm on the day of your departure. If you misplace the parking pass there is a $5 per day fee to replace it. For each additional car, it will be an extra $5 per day. Certain group rates do not include complimentary parking. Please contact the Hotel Main Desk, 877-822-2100, if you are unsure.
Offsite Lodging: The room block at Hotel UMass is full. There are plenty of other hotels in the area with a range of prices and amenities.Walking distance to meeting locationis the University Lodge. Ashort drive from the meeting location is the Holiday Inn Express and Marriott Courtyard, and more. Parking is available at Hotel UMass for $5 per day.
Transportation: Driving is the easiest way to get to the University of Massachusetts. For driving directions from anywhere to the conference and hotel, click here
Air travellers may fly to Bradley International Airport (BDL), 47 miles from Amherst. Transportation by shuttle or carpool must be arranged by the traveller.
The UMass Hotel is located in the Campus Center which houses numerous dining options: http://www.umassdining.com/locations-menus/campus-center
The hotel is also walking distance or a short drive from Amherst center where there are numerous restaurants, fast food, and pubs.
Food: Some meals may be provided by the generous donations of sponsors. Information will be provided. Included in your hotel room rate is continental breakfast 7am to 10am of fresh baked pastries, muffins, bagels, yogurt, cereal, granola, coffee, juice, tea and an assortment of fresh fruit.
Cancellation Policy: Cancellations made on or before December 18, 2016 will be given a full refund. Cancellations after December 20 may be filled by another attendee, but no refunds will be given after that date. Please make any cancellations or substitutions for paid attendees via the online registration page. Hotel room cancellations must be made directly with Hotel UMass.
Abstract submittal deadline is November 21, 2017: Presentations and posters will be selected and the authors notified by December 14th. Abstracts should be < 300 words and include the name, organization, and address of authors, title, study justification, objectives, brief methods, summarized results, and discussion of results. Please underline the name of the author that will be presenting the paper. Please indicate if the abstract is for an oral or poster presentation, and if you will be supplying your own easel for a poster presentation. Submit abstracts electronically in Microsoft Word format to Marilyn Kitchell at NEBWG2017@gmail.com; include “ABSTRACT” in the subject.
All oral presentations: must be on Microsoft PowerPoint or Apple Keynote or Adobe PDF. If you are using PowerPoint, please be sure all photos, graphics, and videos are included in one folder with your presentation. Early email or wetransfer.com submission of presentations via e-mail is strongly encouraged. Presentations brought to the meeting must be on a flash drive. On site presentation delivery is coordinated by Bat Conservation and Management; please check in at their sponsor booth to do a final review of your program. This is the only opportunity to see your program exactly how it is to be presented and resolve any issues. See the Free Advice for Presenting document below and contact John Chenger with any technical questions. Presentations should be sent to firstname.lastname@example.org. Include “SLIDES” in the subject line.
A total of 10-15 minutes will be allotted for oral presentations, including time for answering questions. Your time allotment will be specified when we notify you. We may be able to accommodate longer presentations, so please write and inquire if you need more time.
Resources available for download:
Draft Agenda - Coming soon
Meeting announcement with additional abstract submission guidelines - Call for Abstracts
John Chenger's Free Advice for Presenting at NEBWG 2017Download Free Advice